Privacy Statement

The Beginner Intermediate Lounge Privacy Policy

This is the Privacy Policy of (hereafter called BIL).

Protecting personal information is important to BIL and personal information will be held in strictest confidence.

Personal information will only be used for the purposes it was collected or in any way that the provider gives BIL permission to.


When collecting personal information by whatever means BIL will ensure that appropriate notices are given and consents obtained in accordance with the Information Privacy Principles. Most information is collected directly from the individual concerned. BIL does not in the normal course of operations but may obtain personal information from third party sources. In such cases BIL will require a warranty from the third party that the information has been collected in accordance with Information Privacy Principles, including notification that the information may be disclosed to organisations like BIL.

Disclosure of personal information

Personal information provided to BIL will not be disclosed to other organisations or individuals without the provider's express permission or when obliged to provide such information by lawful authority. BIL will never sell, trade, lease or rent any personally identifiable information to other companies except as stated and agreed when collecting information from members or other persons. BIL reserves the right to communicate with members about the essential affairs of the Club.

BIL Web Site

Generally BIL will not collect any personal information about individuals unless that information is required to provide a particular service such as when a visitor completes a membership application form or a tournament registration online.

BIL will not intentionally collect personally identifiable information about visitors to its web sites. Like most web sites, when accessing BIL's web site, log files can and will be generated by the web servers that show the IP address of the visitor, date, time, and pages visited.

BIL may review the information in the web sites logs from time to time and the logs may be periodically deleted. Information in web logs will be used in the aggregate to generate statistics about access to the BIL site.

Cookies will not be used for general tracking purposes but may be used where functionality requires it, i.e. in the intranet or members areas of websites. No attempt will be made to observe the use of the site by individuals except in the course of investigating any abuse.

E-Mail Lists

BIL maintains in-house email lists and ensure they are stored in accordance with the data protection standards in this document.

Security of personal information

BIL will maintain all personal information, including its membership and in-house mailing list subscriber details and web server logs, in controlled environments that are secured against unauthorised access. Proof of identity is to be required before information is released to any person, including a member.

Encryption must be used to protect personal information provided in online forms eg. the membership application forms while in transit on the Internet. [Note: at the time of publishing this privacy policy in August 2007 all form data is not being encrypted, but work is in hand by the contractor to implement encryption of form data while in transit on the Internet].

Correct, update or delete personal information

The Society must provide the opportunity and means for personal information to be accessed on request by the individual concerned and amended where appropriate. When a request is made, it must be acted on as soon as reasonably practiable and in accordance with the Privacy Act.

Contracted Service Providers

Contracts with all service providers whose service involves access to personal information must be subject to contract terms that include compliance with the BIL Privacy Policy.


BIL has a detailed plan for ensuring continuing compliance with the terms of the Privacy Act.

Privacy Officer
Maureen Hall